Executive Assistant cum Office Manager
About the Role:
Our client, a top global business consulting firm, is looking for a highly experienced and detail-oriented Executive Assistant cum Office Manager to support up to three senior leaders and manage the day-to-day operations of our Manila office. This role blends high-level executive support with hands-on office administration, requiring excellent coordination skills, sound judgment, and a proactive approach.
The candidate will work with other EAs in a collaborative team environment locally, as well as with administrative staff remotely across Southeast Asia to ensure seamless support and regional coverage for the executive team.
Additional responsibilities include acting as an Office Manager, providing administrative support across various office service functions such as Reception, Finance, Marketing, HR, and IT coordination.
Key Responsibilities:
Executive Assistant duties:
• Manage multiple complex calendars; prioritize and resolve scheduling conflicts
• Organize travel arrangements (local/international), including flights, hotels, ground transport, and visas
• Prepare correspondence, reports, and presentations with accuracy and attention to detail
• Maintain contact databases and act as a key liaison between stakeholders and internal/external parties
• Submit monthly time and expense reports on behalf of stakeholders
• Provide ad hoc administrative and project-based support as needed
Office Manager duties:
• Oversee smooth office operations, including reception, facilities, supplies, and vendor coordination
• Assist in basic finance activities such as vendor invoice handling, expense coding, and payment follow-ups
• Provide admin support to HR for interviews and onboarding (schedule, logistics, documentation)
• Coordinate marketing and internal/external event logistics—from sourcing venues to RSVP follow-ups
• Support IT related coordination and liaise with regional admin and support teams when needed
• Ensure the meeting rooms are prepped and cleared before and after stakeholder meetings
• Assist with hotel bookings and ground arrangements for visiting guests or regional leaders
What You’ll Bring:
• Bachelor’s degree or equivalent work experience
• Minimum 5 years of experience in an EA/Office Manager role supporting senior executives
• Exceptional written and verbal communication skills in English
• Strong interpersonal skills and a polished, professional demeanor
• Proven ability to multitask, prioritize, and handle confidential information with discretion
• Experience working in a multinational or regional team environment preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• A customer-service mindset, meticulous attention to detail, and ability to thrive in a fast-paced environment