Sea Logistics Admin Assistant

Key Responsibilities:

Documentation Management:

Preparing and maintaining shipping documents like bills of lading, invoices, and customs forms.

Shipment Tracking:

Monitoring the progress of shipments to ensure timely delivery and address any potential issues.

Communication:

Communicating with suppliers, carriers, customers, and other stakeholders to facilitate smooth logistics processes and resolve issues.
Inventory Management:
Assisting in tracking and maintaining inventory levels, ensuring accurate records.

Administrative Support:

Providing administrative assistance to the logistics team, including preparing reports, scheduling, and other clerical tasks.

1.      COD - TIC Invoice Requests:

The individual will be responsible for sending or ticketing all carrier/vendor COD (Cash on Delivery) invoices to our Global Shared Services for payment processing.

 

2.      Carrier SOA Checking:

This will involve reviewing the statement of accounts upon receiving the status from the Global Shared Services-KCAP or Payables Team to identify which invoices need to be resolved within a specified period or before the Accounts Payable team releases the payment.

 

3.      Dispatching:

This will involve the daily dispatch of invoices, including monitoring to ensure that all invoices are sent and received by the customers.

 

4.      DND Invoice Validation:

Review and verify demurrage and detention charges from carriers. If valid, proceed to accept by sending an email to our GSC-Invoice Acknowledgement Team for invoice posting.

 

5.      Dispute Sending/Monitoring:

Send disputes to carriers if the billings are incorrect and monitor the resolution process until the case is closed

Qualifications:

Tech savy (excel, microsoft), fast learner, assertive, good communication skills and keen to details